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Video Archiving: A Guide to the Best Solution

Are you swamped with a large collection of videos and wondering how to keep them safe and well-organized? Video archiving is a way to solve it! Let’s go through what you need to know about video archiving. We will cover why video archiving is useful, what types of archiving solutions you can find out there, key points to think about when picking a solution, and how to set up a good archiving system. This will help keep your videos safe and accessible for years to come. 

a woman touching video archives

What is Video Archiving? 

Archiving a video refers to the process of storing and preserving a video file for long-term access and retrieval. It involves creating a secure and organized system to manage and store video content, ensuring that it remains accessible and usable for future reference. Archiving a video typically involves making multiple copies or backups of the video file, storing it in a secure location, and implementing metadata and indexing systems to facilitate easy search and retrieval. This ensures that the video can be accessed and used in the future, even as technology and storage formats evolve. 

a lock hologram floating in front of laptop screen

Benefits of Video Archiving 

Preserving Media for the Long Term 

  • Digital Preservation: As technology advances, the shift from physical to digital storage has become crucial for preserving video files in the long term. Archiving videos digitally ensures their longevity and protects them from physical degradation or loss. Proper digital preservation safeguards video files from degradation or loss, ensuring their longevity and accessibility for years to come. 
  • Metadata Management: To effectively organize and retrieve video assets, proper metadata management is essential. By tagging videos with relevant information such as titles, dates, and descriptions, archivists can easily locate and access specific content when needed. 
  • Format Conversion: Future-proofing your video assets involves converting them into formats that are compatible with current and upcoming technologies. This proactive approach ensures that your media remains accessible even as technology continues to evolve. 

By embracing digital preservation practices, organizing metadata systematically, and converting formats for future compatibility, you can confidently preserve your valuable video assets for the long term. 

Ensuring Data Security 

  • Encryption and Access Control: By implementing strong encryption methods, you can protect your video files from unauthorized access. Additionally, setting up strict access controls will further limit who can view or modify the archived content, enhancing overall security. 
  • Redundancy and Backup Solutions: To safeguard against data loss or corruption, it is essential to have redundancy and backup solutions in place for your video archives. Regularly backing up your files ensures that even if one copy becomes compromised or damaged, you’ll still have another version available. This redundancy helps maintain the integrity of your archive and provides peace of mind. 
  • Disaster Recovery Planning: Minimize risks associated with natural disasters or system failures that could impact your video archiving efforts. By creating a comprehensive plan that includes off-site backups and alternative storage options, you can mitigate potential disruptions caused by unforeseen events. 

Overall, through encryption and access control measures along with redundancy solutions and disaster recovery planning, you can effectively ensure the data security of your video archives while preserving their long-term integrity. 

electronic cloud with an arrow to the cloud

Types of Video Archiving Solutions 

When it comes to preserving and securing your media assets effectively, choosing the right video archiving solution is crucial. Consider your organization’s specific needs when exploring these different options – whether you prefer an on-premise system for maximum control or a cloud-based service for convenience – there is an ideal solution out there to meet your requirements. 

On-Premise Video Archiving Systems 

On-Premise Video Archiving Systems offer a reliable and secure solution for organizations that prefer to keep their video data in-house. With on-premise systems, companies have full control over their archives and can ensure compliance with data protection regulations. 

  • Tape-based archiving: Tape-based archiving has long been the go-to method for preserving and securing video content. However, organizations can now explore server-based archiving, which offers more flexibility and scalability. With dedicated servers, businesses can efficiently store and manage their vast collection of video files without relying on physical tapes. 
  • Server-based archiving: Server-based archiving is a method of storing and managing video files within an organization’s premises using dedicated servers. Unlike tape-based archiving, which relies on physical tapes, server-based archiving offers more flexibility and scalability. It allows businesses to efficiently store and manage their extensive collection of video files without the need for physical media. With server-based archiving, organizations have full control over their archives and can ensure compliance with data protection regulations. 
  • Network-attached storage (NAS): Network-attached storage (NAS) is a centralized storage systems that provide convenient access to archived video data. NAS allows easy access to the stored data while ensuring its safety within the organization’s premises. This type of system is particularly useful for businesses with multiple departments or teams requiring quick access to specific video footage. 

By choosing from these on-premise video archiving systems, organizations can effectively preserve and secure their valuable media assets under their own control. Whether through tape-based archives or server-based solutions like NAS, businesses have the means to conveniently store and manage their extensive libraries of digital content. 

Cloud-based Video Archiving Services 

Cloud-based Video Archiving Services provide a convenient and scalable option for storing video files off-site. By leveraging cloud technology, businesses can easily access and manage their archives from anywhere, while enjoying the benefits of automatic backups and high-level security measures. 

  • Cloud storage providers: Utilize popular platforms like Amazon S3 or Google Cloud Storage for efficient and scalable video archiving. 
  • Media asset management (MAM) solutions: Employ integrated cloud services specifically designed for managing and archiving video assets, offering advanced search and retrieval capabilities. 
  • Content delivery networks (CDNs): Leverage CDNs to archive videos while ensuring high availability, global distribution, and optimal streaming performance. 

Hybrid Video Archiving Solutions 

Hybrid Video Archiving Solutions combine the best of both worlds by offering a combination of on-premise infrastructure with cloud capabilities. This allows organizations to optimize storage space, scale as needed, and benefit from the flexibility offered by cloud services while maintaining control over sensitive data. 

  • On-premise primary storage with cloud backup: Safeguard your valuable video content by storing active or frequently accessed videos locally, ensuring quick and seamless access. At the same time, maintain redundant copies in a reliable cloud environment as a fail-safe backup measure for added data protection. 
  • Cloud-tiering hybrid solutions: Optimize both accessibility and affordability of your video archive by automatically tiering less frequently accessed videos from local storage to cost-effective cloud tiers, based on predefined policies. This intelligent approach ensures that your most important content remains readily available while maximizing cost efficiency for long-term retention needs. 
Video archives floating on the black background

Considerations for Choosing a Video Archiving Solution 

Scalability and Storage Capacity 

Flexible storage options, the ability to scale as your needs grow, and support for large volumes of video data are crucial factors to consider when choosing a video archiving solution. With flexible storage options, you can choose the most suitable method of storing your media files, whether it’s on-premises or in the cloud. Additionally, having the ability to easily scale your storage capacity ensures that you won’t run out of space as your collection grows over time. Lastly, robust support for large volumes of video data guarantees that you can store and access all your valuable content without any limitations or compromises on quality. 

Data Redundancy and Disaster Recovery 

A reliable video archiving solution must provide robust data redundancy and disaster recovery capabilities. Look for features like automatic backup, replication, and off-site storage to protect your valuable media assets from potential loss or damage. 

Automatic backup and replication of video files ensures that your media is protected against loss or corruption. By regularly creating copies of your video files and storing them in multiple locations, you can safeguard against unexpected disasters or hardware failures. Additionally, redundant storage systems provide enhanced data protection by distributing the data across different drives or servers, reducing the risk of complete data loss due to a single point of failure. 

Disaster recovery plans are essential for ensuring business continuity in case of unforeseen events. These comprehensive strategies outline protocols and procedures to follow during emergencies, such as natural disasters or cyberattacks. By having a well-defined disaster recovery plan in place, you can minimize downtime and quickly restore critical operations to maintain seamless business processes even under challenging circumstances. 

Integration with Existing Infrastructure 

It is essential to choose a video archiving solution that seamlessly integrates with your existing infrastructure, such as content management systems or editing software. This integration ensures smooth workflows, minimizes disruption to operations, and maximizes efficiency in managing your media archives. 

Compatibility with different video formats and codecs is crucial for a seamless integration of video archiving solutions. By supporting a wide range of formats and codecs, these solutions ensure that existing media files can be easily migrated without any loss in quality or compatibility issues. 

“Plug-and-play” integration with existing media workflows simplifies the implementation process. Video archiving solutions seamlessly integrate into the existing infrastructure, allowing organizations to continue their media operations uninterrupted. This streamlined approach saves time and resources while ensuring efficient management of archived content. 

Seamless integration with content management systems or media asset management platforms further enhances the usability of video archiving solutions. With this level of integration, organizations can effortlessly access and retrieve archived videos directly from their preferred system, eliminating the need for manual searching through multiple platforms. 

By prioritizing compatibility, effortless integration, and seamless connectivity to established systems, video archiving solutions offer an optimized approach to preserving and securing your valuable media assets. 

A man work on the tablet pad

Best Practices for Implementing Video Archiving Solutions 

Developing a Comprehensive Archiving Strategy 

Developing a comprehensive archiving strategy is crucial for preserving and securing your media assets. To ensure an effective system, follow these key steps: 

  • Identify the purpose and goals of your video archiving system 
  • Determine the types of media to be archived (e.g., live streams, recorded videos) 
  • Define storage requirements and consider scalability 

By taking these measures, you can establish a robust archiving solution that meets your organization’s needs while safeguarding valuable content for future use. 

Establishing Proper Metadata and Tagging 

Implementing a standardized metadata schema simplifies search and retrieval, making it effortless to locate specific video files based on content, date, location, and other relevant factors. Assigning appropriate tags to each video file enhances organization and accessibility. To ensure consistent metadata entry accuracy, comprehensive training programs combined with quality control measures are implemented. 

Regular Maintenance and Monitoring 

Regular Maintenance and Monitoring is crucial to ensure the longevity and security of your video archiving system. By performing regular data backups, you can prevent loss or corruption of important media files. Conducting periodic checks for hardware/software upgrades or vulnerabilities allows you to stay ahead of potential issues. Additionally, monitoring storage capacity usage helps avoid exceeding limits and ensures smooth operation. 

  • Perform regular data backups 
  • Conduct periodic checks for upgrades or vulnerabilities 
  • Monitor storage capacity usage 

Choosing a Comprehensive Video Solutions 

When selecting video archiving software solutions, we advocate for a hybrid approach. This method leverages the benefits of both on-premise and cloud-based video archiving systems. 

For cloud-based video archiving, rather than opting for specific-purpose solutions such as cloud storage, media asset management, or CDN, we suggest using a comprehensive video solution. While specific-purpose solutions might not offer all the necessary functionalities for video management, comprehensive video solutions are designed with all video-related functionalities in mind, including capabilities such as transcoding, adaptive streaming, and integration with content management systems.  

In essence, choosing comprehensive video solutions allows organizations to ensure optimal video performance, accessibility, and audience engagement. These are all tailored to the unique demands of video content, exceeding what conventional services can offer. Here are a few comprehensive video solutions you can consider.  

1. Dailymotion 

Dailymotion is a well-known video-sharing platform with almost two decades of experience in the video industry. This reliable and scalable platform offers robust video archiving solutions, allowing users to securely upload, store, and manage their content.  

As your media collection grows, Dailymotion’s flexible storage options ensure that you’ll never hit a storage wall. Offering unlimited storage space and dedicated servers, it caters to your preferences whether you lean towards on-premises storage or the flexibility of the cloud. 

The platform also stands out for its convenience, allowing access to archived videos anytime, anywhere. This ease of access to content makes Dailymotion’s platform a go-to solution for organizations. 

Strong privacy and security controls also characterize Dailymotion’s archiving solution. Dailymotion is compliant with GDPR. Businesses have total control over video accessibility, with options to set their archived content to private or public. Dailymotion further enhances security with password protection and access limitations, ensuring that only authorized individuals have viewing privileges. 

Organizations can develop a structured system for categorizing and tagging videos, facilitating easy search and retrieval of specific content. The platform also provides a backup feature for archived videos, ensuring data redundancy and protection against loss. 

With Dailymotion’s robust API & SDKs, organizations can seamlessly migrate their existing media files without worrying about format compatibility or quality loss. The “plug-and-play” integration and direct connectivity to preferred systems streamline the video management process. 

If you want to discover how Dailymotion’s advanced archiving solution can revolutionize your media management, contact us and our sales manager will get back soon. 

2. Vimeo 

Vimeo is another popular video-sharing platform that offers video archiving solutions. With its robust storage capabilities, users can securely upload and store their video content on Vimeo’s platform. Vimeo provides tools for organizing and categorizing videos, making it easy to search and retrieve specific content. It also offers customizable privacy settings to control the visibility and accessibility of archived videos. 

One of Vimeo’s key features is its advanced video player, which allows for high-quality playback and streaming of archived videos. This ensures that users can view their content smoothly and without any buffering issues. Additionally, Vimeo provides options for embedding archived videos on websites or sharing them with a limited audience, making it suitable for businesses and organizations that require controlled content distribution. 

3. Wistia 

Wistia is a video hosting platform that offers video archiving solutions specifically designed for businesses and marketers. Wistia allows users to securely store and manage their video content, with features such as customizable branding, advanced analytics, and interactive video tools. It offers integrations with various marketing platforms, making it easy to track the performance and engagement of archived videos. 

Wistia’s video archiving solution also includes features like password protection, domain restrictions, and private sharing options, ensuring that organizations have full control over the accessibility and distribution of their archived videos. Additionally, Wistia provides a reliable and scalable infrastructure, allowing businesses to store and preserve their video content for the long term. 

4. Brightcove 

Brightcove is a leading video platform that offers comprehensive video archiving solutions. With its robust infrastructure and advanced features, Brightcove is an ideal choice for businesses and organizations looking to securely store and manage their video content. 

One of the standout features of Brightcove’s video archiving solution is its powerful search and retrieval capabilities. The platform uses advanced metadata tagging and indexing techniques to make it easy to find specific videos within a large library. This saves users valuable time and effort when searching for archived content. 

Brightcove also provides customizable privacy settings, allowing organizations to control who has access to their archived videos. This is particularly important for businesses that handle sensitive or confidential information.  

In addition to its security features, Brightcove offers scalability and flexibility. The platform can handle large volumes of video content without compromising on performance or user experience. Whether a business needs to store a few videos or thousands, Brightcove’s infrastructure can accommodate their needs. 


1. What is the best way to archive video files? 

The best way to archive video files is to use a reliable video archiving software or platform. Platforms like Dailymotion, Vimeo, Wistia, and Brightcove offer robust video archiving solutions that provide businesses with a reliable and flexible platform for storing and managing their video content. It is important to consider factors such as cost, scalability, security, and integration when choosing an archiving solution. 

2. What is archiving in video editing? 

Archiving in video editing refers to the process of storing and preserving video files for future reference or use. It involves transferring video files from their original storage location, such as a computer or camera, to a dedicated storage system or platform. Archiving ensures that video files are securely and efficiently stored, making it easier to access and retrieve them when needed. 

3. Can you archive video files? 

Yes, video files can be archived using video archiving software or platforms. These tools allow businesses to store and manage their video content in a secure and organized manner. Archiving video files helps businesses save storage space, improve productivity, and ensure the long-term preservation of their valuable video assets. 


In conclusion, video archiving solutions offer numerous benefits for businesses and individuals alike. They provide a secure and reliable way to preserve valuable media assets, ensuring their long-term accessibility and protection against loss or damage. When choosing the right video archiving solution, it is important to consider factors such as scalability, compatibility with existing systems, and the level of security provided. If you are still unsure which video archiving solution could fit your business, our video experts are ready to assist you. Get a free consultation today